Hello, this is Tsukuda Gyoseishoshi Office.
In the previous chapters, we covered the process from preparing with a Startup Visa to successfully obtaining a Business Manager Visa in Japan.
In this chapter, we will explain in detail the important responsibilities after obtaining the Business Manager Visa, as well as key points to ensure smooth renewal of your residency status. Obtaining the visa is not the final goal — it is the beginning of a new phase of legal and operational obligations in Japan.
1. Responsibilities Begin After Obtaining the Business Manager Visa
Receiving the Business Manager Visa (Status of Residence: “Business Manager”) means that not only have you established a company, but you have also been recognized as a foreign entrepreneur capable of ongoing business activities.
Immigration authorities continuously assess:
- Is the business actively operating?
- Are there real commercial activities taking place?
- Is there an actual office and any staff employed?
At the time of renewal, you will need to present evidence of your business’s activity and stability, including:
- Consistent revenue and contracts
- Maintaining a physical office space
- Hiring of Japanese staff or equivalent social contribution
- Proper tax filing and social insurance enrollment
2. Main Documents Required for Visa Renewal
Business Manager Visas are typically granted for 1, 3, or 5 years. Each time you renew, you must submit documentation showing that your business is still active:
| Document | Description |
|---|---|
| Financial Statements / Tax Returns | Proof of the company’s performance |
| Invoices / Sales Records / Contracts | Evidence of actual business transactions |
| Bank Book Copies | Confirmation of income and expenses |
| Office Lease Agreement / Photos | Proof of an operational office space |
| Employment Contracts / Salary Records | Proof of employment status |
| Tax & Social Insurance Payment Certificates | Confirmation of legal compliance |
Note: Even if your company shows a financial loss, renewal may still be possible depending on other factors. However, the first renewal (within one year of establishment) is often subject to strict scrutiny.
3. Common Reasons for Visa Renewal Denial
Your renewal application may be denied if:
- Your business generates little or no revenue
- You operate from home with no physical office
- Your business deviates significantly from the original plan
- You failed to file taxes or have tax arrears
- You have no employees and show no social contribution
- You stopped operating shortly after receiving the visa
Immigration authorities place high importance on “real and active business operations”, not just paperwork. Actual substance matters more than formal appearance.
4. “Name Lending” and Shell Companies Are Strictly Prohibited
Even if a company is legally registered, if it is run by someone else or has no real operations, it may be considered a “name-lending” or “ghost company”. Such practices can lead to visa cancellation or deportation.
The Business Manager Visa requires you to personally manage or run the business. A figurehead director is not acceptable.
5. How an Immigration Lawyer Can Help
Our office provides ongoing support, including:
- Monthly bookkeeping and accounting advice
- Organizing sales records and preparing documentation
- Collaboration with tax and social insurance professionals
- Preparing and reviewing renewal documents
- Providing updates on legal and visa policy changes
We also offer long-term support plans for those aiming to apply for Permanent Residency in Japan after 5 or 10 years.
6. Balancing Business Operations and Visa Management
Many entrepreneurs are too busy to think about visa matters until the last minute. However, a failure to properly maintain your visa status can jeopardize your entire business in Japan.
At Tsukuda Gyoseishoshi Office, we help you focus on your business by taking care of your visa and legal paperwork.
Conclusion: The Real Challenge Starts After Obtaining the Visa
Getting the Business Manager Visa is not the end — it marks the beginning of your ongoing responsibility to manage both your business and legal status.
Build stable operations, follow the rules, and develop your business with an eye toward your next renewal or permanent residency.
We are here to provide honest and reliable support so you can grow your business in Japan with peace of mind.
📩 Contact Us for a Consultation
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